Evaluating remote facilitation intensity for multi-national translation of nurse-initiated stroke protocols (QASC Australasia): a protocol for a cluster randomised controlled trial

Study design

A three-arm cluster randomised controlled trial with a theory-based process evaluation will be undertaken. Hospitals (clusters) will be randomised to the multicomponent implementation strategy delivered with high or low external remote facilitation or a no facilitation control group receiving only usual care (inactive control group).

This protocol complies with the Standard Protocol Items: Recommendations for Interventional Trials (SPIRIT) [33], CONSORT extension for cluster randomised trials [34] and Template for Intervention Description and Replication (TIDiER) [35] checklists (Additional files 1, 2 and 3).

Study setting

Australian and New Zealand public and private hospitals with a stroke unit or stroke service.

Eligibility and recruitment of participantsHospitals

To be eligible to participate in the study, hospitals must:

(1)

Have a pre-existing stroke unit (organised care within a specific ward in a hospital by a multidisciplinary team who specialise in stroke management) [36] or a stroke service (no dedicated stroke unit but with integrated hospital stroke services based on agreed hospital service delineations) [3];

(2)

Have at least one staff member to fulfil the role of hospital clinical champion;

(3)

Nominate staff to undertake patient medical record audits pre- and post-implementation and enter data into the Australian Stroke Data Tool or New Zealand Stroke Register; and

(4)

Grant permission to the researchers to obtain patient 90-180 day follow-up data from the Australian Stroke Clinical Registry (AuSCR) and the New Zealand Stroke Register for the economic evaluation (for those hospitals contributing data to these Registries).

In Australia, eligible hospitals will be systematically recruited through invitations to all stroke units/stroke services known to the Stroke Foundation. The study will also be advertised through the AuSCR, Stroke Foundation, Australian Stroke Nurses Education Network and state-based stroke clinical networks via email, newsletters and websites. In New Zealand, recruitment will occur through the National Stroke Network, Stroke Nurse Forum Aotearoa and clinical networks. A short recruitment video will also be developed and shared to these organisations in advertisement emails and via social media.

Patients

The medical records of eligible patients will be audited by participating hospital staff. Patients will be eligible if they are aged 18 years or older and have a diagnosis of ischaemic stroke, intracerebral haemorrhage, or stroke of undetermined origin with the following International Classification of Diseases, Tenth Revision (ICD-10) codes: I61.0 - I61.9 (intracerebral haemorrhage), I63.0 - I63.9 (cerebral infarction), I64 (stroke not specified as haemorrhagic or infarction) and I62.9 (intracranial haemorrhage unspecified) [37]. Patients will be excluded if they are admitted for palliative care.

Randomisation and blinding

The unit of randomisation will be hospitals. Hospitals will be randomised in blocks of five to one of the three study arms—high- or low-intensity external remote facilitation or a no facilitation control group—in a 2 (high intensity):2 (low intensity):1 (no facilitation) ratio. Prior to randomisation, hospitals will be stratified by country, participation in a stroke registry and remoteness area factor (metropolitan/major cities or regional/rural as per the Accessibility and Remoteness Index of Australia [ARIA+] [38] and urban or non-urban as per the New Zealand REGIONS Care project [39] classification). Hospitals that meet the inclusion criteria will be enrolled on a rolling basis until the target sample size is reached. A flow diagram outlining the randomisation and intervention allocation is shown in Fig. 1.

Fig. 1figure 1

Computer-generated randomisation of the hospitals will be performed independently by a statistician blinded to group allocation and not otherwise involved in the study ensuring allocation concealment. Staff at participating hospitals will be blinded to the intensity (high, low or none) of external remote facilitation provided.

Intervention

The QASC Australasia intervention is a multicomponent implementation strategy aimed at changing clinician and team behaviour [26, 27]. Multidisciplinary stroke unit/stroke service staff will be required to work together to achieve the study outcomes. The intervention components, mapped to several Theoretical Frameworks (Additional file 4), are outlined below and summarised in Table 1.

Table 1 Components of QASC Australia InterventionFeSS protocols

The evidence-based care bundle of FeSS Protocols (Table 2) refined from our previous FeSS implementation studies [1, 2] will be used in this national translational study.

Table 2 Summarised elements of the Fever, Hyperglycaemia (Sugar) Swallow (FeSS) ProtocolsImplementation strategy

All intervention components (FeSS Protocols, online FeSS education package, FeSS audit and feedback report) including external remote facilitation will be provided online. Participating hospitals will nominate at least one clinician (nurse where possible, or if not, then a speech pathologist) currently working in the stroke unit/stroke service to act as a hospital clinical champion. Preferably, this would be a senior clinician(s) with stroke expertise, but more importantly, someone recognised as a stroke clinical leader within their hospital, ready to implement change at the hospital and encourage use of the FeSS Protocols by their local team. Evidence suggests that key attributes of a clinical champion which have the potential to improve implementation outcomes are influence, ownership, physical presence at the point of change, grit, persuasiveness and participative leadership style [40]. Our team has had considerable success in NSW and in Europe working with clinical champions to support evidence translation locally [1, 3, 18]. The evidence-based implementation strategy comprises an educational package [41], audit and feedback reports [42], local clinical champions [43], barrier and enabler assessments [44, 45], action plans [25], reminders [46] and external remote facilitation [12] (Table 1).

Online FeSS education package

Education and training of stroke clinicians is important in ensuring the delivery of evidence-based stroke care and improvement in outcomes for patients with stroke [47]. The use of information and communication technologies in the education of clinicians is now common globally. E-learning environments integrate information, in the form of text and multimedia, and can be designed for self-directed learning or learning in real time [48]. This delivery method for learning has gained popularity due to the potential benefits of increasing the accessibility of information to remote learners, lower costs, personalised instruction in terms of content and pace of learning and facilitating frequent content updates [49].

The online FeSS education package consists of three components: An Online Education Resource Package; a Train-the-Trainer Education Package; and a Clinician Education Package. All components of the package will be provided to clinical champions in intervention hospitals. Each component is outlined in Table 3 and described further below:

Table 3 Components of the FeSS education package Online Education Resource Package

An online education resource package comprising a suite of seven videos of 5–7-min duration and downloadable hard-copy resources will be developed by the research team in collaboration with educational psychologists specialised in adult learning research from the School of Psychology, University of Queensland. Video topics will be based on case studies using stroke experts, consumers, role-playing actors and animations. Learning activities will be included at the end of each video with summative case studies to assess participants knowledge following completion of the videos. The package will be hosted on the Australian Catholic University OpenLearning webpage. The design of the videos will incorporate implementation science behaviour change techniques which will be mapped to behaviour change frameworks and taxonomy (v1), COM-B and TDF [27, 50, 51] (Additional file 5) to provide clinicians with the capability, opportunity and motivation to implement the FeSS Protocols. In addition, the online video package will be designed using effective multimedia principles to optimise learning in viewers by leveraging the two key information processing systems—sight and sound, and managing cognitive load [52, 53]. Designs were informed by adult learning principles previously developed and evaluated by members of our team who developed and implemented a suite of educational resources. These resourcses successfully changed behaviour in primary school teachers to increase physical activity in children [54,55,56,57].

Train-the-Trainer Education Package

Clinical champions will be encouraged to form their own local implementation team consisting of themselves and at least a medical doctor, and a speech pathologist, from the stroke unit/stroke service with expertise in acute stroke patient management. The clinical champions will receive all components of the online FeSS education package relevant to their study group allocation. Clinical champions will have continued access to the online FeSS education package throughout the duration of the project to support them in implementing the FeSS Protocols.

Clinician Education Package

Clinical champions will be responsible for educating all clinicians (nurses, doctors and speech pathologists) in their stroke units/stoke services. They will run the on-site multidisciplinary education session multiple times to reach the majority of clinicians. Clinical champions will use the online education resources to explain to stroke unit/stroke service clinicians about the seven monitoring and treatment elements of the FeSS Protocols (Table 2) and implementation of the Protocols. A detailed explanation of the research evidence underpinning the FeSS Protocols including the rationale for its inclusion in the stroke guidelines will also be provided at the session. Clinical champions will be permitted to share modules from the online education package with the clinicians who are unable to attend the session and arrange make-up training.

FeSS audit and feedback report

Clinical champions in intervention hospitals will receive a confidential online baseline report of their pre-implementation audit data on FeSS Protocol compliance prior to the intervention. They will be provided with one post-implementation audit report about 2 weeks following completion of the post-implementation audit. Intervention group hospitals will receive detailed reports which provide information on the implications of the findings as well as recommendations for improvement. This report is designed to meet the fifteen recommendations believed to be associated with effective audit and feedback interventions [58]. We used this report in our previous QASC Europe project [17, 20], and after obtaining end-user feedback, it was refined for use in the current study. We have also successfully pilot tested the report with stroke nurse experts.

External remote facilitation

Three researchers with health qualifications and expertise in stroke research will provide external online only (i.e. no site visits) remote facilitation to intervention hospitals. Their role will involve providing information about the study to participating hospitals and granting intervention hospitals access to the online education package. They will guide clinical champions in the high-intensity external remote facilitation intervention group in undertaking self-directed training to develop their capability and capacity in leading and negotiating evidence-based change. Clinical champions in the low-intensity external remote facilitation intervention group will not receive guidance from the external facilitators but will be provided with the flowchart of project milestones to ensure they undertake the audit training within the specified timeframe. The external facilitators will also support intervention hospitals in the high-intensity external remote facilitation group via videoconference sessions (described below; Table 4) but will not be involved in data collection.

Table 4 Time points for 1-h external facilitation videoconference sessionsVideoconference sessions

The three external facilitators will lead the videoconference sessions, comprised of a didactic component using standardised PowerPoint slides, and inter-active group participation. These sessions will be target clinical champions in the high-intensity external remote facilitation intervention group. Sessions will be delivered in groups and the number of clinical champions in a group will depend on their availability to attend a scheduled session. A minimum of four, 1-h videoconference sessions are planned (Table 4). These will be held at key project milestones, specifically post-randomisation (to discuss pre-implementation audit results and the online FeSS education package); after receiving the online FeSS education package (to discuss progress with completing the package); after the multidisciplinary meeting (to assist with action plan development); and at commencement of the 3-month bedding down period (to discuss any issues with FeSS Protocol implementation). Sessions will be repeated as many times as necessary to ensure all clinical champions receive the same high-intensity dose of external remote facilitation. Any additional sessions and their timing will be determined by demand from the clinical champions group.

Local team meeting to assess barriers and develop action plan

Clinical champions in intervention hospitals will be provided with resources from the online FeSS education package to conduct a local multidisciplinary meeting to identify barriers and enablers to the FeSS Protocol uptake. A detailed baseline pre-implementation audit and feedback report of FeSS processes of care will be presented by the clinical champion(s) at the meeting as the evidence base for current standard of care for stroke patients at the hospital. The meeting will be used by stroke unit/stroke service teams to work together to identify potential barriers and enablers to implementation of the FeSS Protocols and develop an Action Plan with local solutions. The clinical champions will be provided with an Action plan template previously piloted in the QASC and T3 Trials [1, 59], and developed using the model suggested by French and colleagues [50]. This Action plan will be sent to the researchers at the Nursing Research Institute and will be used to guide the external remote facilitation videoconference sessions held by the researchers for intervention hospitals in the high-intensity external remote facilitation intervention group.

Reminders

The high and low facilitation intervention group hospitals will be sent intervention reminders (Table 5) to prompt them to progress with FeSS Protocol implementation.

Table 5 Timepoints and details of remindersEmail and telephone support

The researchers will provide clinical champions from the intervention group hospitals with ongoing proactive and reactive email and telephone remote support (Table 6).

Table 6 Email and telephone external remote supportaControl group

Hospitals randomised to the control group will only have access to the publicly available FeSS Protocols. No active intervention/external remote facilitation will be provided by the researchers, and these hospitals will perform usual stroke care practices and collect data on the FeSS processes of care. Control group hospitals will not receive the detailed FeSS audit and feedback reports that will be provided to intervention group hospitals. However, there may be some hospitals randomised to the control group that participate in the biennial national stroke acute care audits and/or contribute continuous data on the FeSS elements to the AuSCR. As per standard practice, these hospitals will routinely receive basic audit and feedback reports from the Stroke Foundation and/or AuSCR as part of quality improvement initiatives undertaken external to the trial. If the research team receive any proactive emails from control group hospitals regarding the study (excluding questions about data collection), these hospitals will be directed to the Quality in Acute Stroke Care webpage hosted on the Australian Catholic University website (https://www.acu.edu.au/qasc). If the questions relate to the national stroke audit or AuSCR data entry or platform issues, they will be referred to the national stroke audit coordinator or AuSCR, as required. At study completion, clinical champions from control group hospitals will receive access to the online FeSS education package after providing their post-implementation data.

Data collection

Pre- and post-implementation data will be entered by hospital staff into the web-based Australian Stroke Data Tool or directly into the New Zealand Stroke Registry, for Australian and New Zealand hospitals respectively. The Australian Stroke Data Tool is an integrated data management system used to collect patient data for the Stroke Foundation national audits and the Australian Stroke Clinical Registry [60]. Access to the data is password protected and the server has an effective firewall and security policies that are regularly reviewed and maintained to ensure adherence to all local and national privacy laws and principles. Medical notes of up to 100 eligible patients or 6 months of eligible stroke patient data will be retrospectively reviewed for the pre-implementation audit. For the post-implementation audit, hospital staff will be required to undertake medical record audits for 100 prospective consecutive stroke admissions or up to a period of 6 months, providing data for similar numbers of patients pre- and post-implementation. Demographic and clinical data to be obtained include the following: hospital name, patient medical record number, age, sex, date of stroke onset, date of admission, stroke type, stroke severity using the National Institutes of Health Stroke Scale [61], premorbid risk factors and functional status using the modified Rankin Scale score [62], treatment in a stroke unit, FeSS variables, discharge modified Rankin Scale and discharge destination.

Clinicians from participating hospitals will receive video instructions on how to undertake a medical record audit and enter data into the Australian Stroke Data Tool for uniformity in data collection processes. All participating hospitals will be sent project process and data collection email reminders by the research team at critical timepoints during the project (Table 5). Hospitals in the control group will undertake data collection at the same time as the intervention hospitals with which they are blocked randomised.

Participating hospitals will also be asked to complete a short online organisational survey to obtain information about structural workplace characteristics and resources available to deliver acute stroke care to allow for more accurate data comparison. Data to be collected include presence of stroke unit, bed capacity, availability of multidisciplinary and specialist staff, annual thrombolysis rate (previous 12 months) and presence of stroke care facilitators from the Angels Initiative (a not-for-profit organisation that aims to optimise the quality of treatment in stroke centres [https://www.angels-initiative.com/]).

All data will be stored, managed and archived in accordance with National Health and Medical Research Council requirements. Electronic data will be stored on password-protected networked drives linked to the Nursing Research Institute and accessible only by the researchers. The final trial data set will be archived in a data repository. Only de-identified data will be analysed. The study findings will be communicated via publication in peer-reviewed scientific journals.

Study procedure

Following the recruitment process, stroke unit/stroke service coordinators of eligible hospitals who express interest in participating will be sent an email requesting them to sign an Agreement Form indicating hospital consent to participate. They will also be requested to nominate a hospital clinical champion who will complete the online organisational survey and assist with obtaining site-specific governance approval and act as the hospital liaison officer with the researchers. After receipt of this approval, hospitals will be required to complete the pre-implementation retrospective medical record audit following which they will be randomised to one of the two intervention or control groups. From the date of randomisation, the clinical champion(s) of intervention hospitals will be required to undertake the online FeSS education package training and organise a local multidisciplinary barriers and enablers identification meeting. We will request that this training and meeting be completed within 6 weeks of hospital randomisation; however, should this not occur, we will negotiate intervention start dates with these hospitals. Hospitals will then commence a 3-month implementation period which will involve clinical champions running the multidisciplinary barriers and enablers identification meeting, clinician education session and commence implementation of the FeSS Protocols. It is anticipated that the ‘go-live’ date (when the FeSS Protocols are considered normal business and are fully operational) will be scheduled for the end of the 3-month implementation period. Hospitals then will have a further 3 months ‘bedding down’ of the intervention for it to become routine practice [1] following which the post-implementation prospective medical records audit will be commenced. Further details about the trial enrolment, interventions and assessments are shown in Table 7.

Table 7 Schedule of enrolment, interventions and assessmentsEconomic evaluation

An economic evaluation will include a cost-consequence analysis to evaluate the costs and benefits of the external remote facilitation (low and high) interventions, relative to control. We will also assess the potential cost-effectiveness of the interventions compared with control by estimating incremental cost-effectiveness ratios (ICERs) [63]. All costs will be presented based on the 1-year period of the QASC Australasia programme. Cost will be converted into Australian/New Zealand dollars using a nominal rate method and adjusted for inflation where necessary. The additional costs of implementing the FeSS Protocols will be informed by financial records kept by the researchers. Other additional costs or cost savings due to the implementation of the FeSS Protocols will be considered based on the findings of the clinical evaluation, the findings of the process evaluation, and consultation with the researchers.

Data on health benefits will be derived in a sub-study of this cluster randomised controlled trial. This sub-study will only include trial hospitals that contribute data to the AuSCR [64] or the New Zealand Stroke Registry because the registries collect 90–180-day patient outcome data required for the economic evaluation. For this subset of hospitals contributing FeSS data to the registry [64], patient hospital data collected in the Australian Stroke Data Tool together with the follow-up survey data collected between 90 and 180 days from the AuSCR will be used. Quality-adjusted life years (QALYs) will be estimated by applying utility scores according to the modified Rankin Scale at discharge from hospital, from data obtained at a follow-up assessment conducted at 90–180 days post-stroke as part of the AuSCR and survival status determined through routine linkage of the AuSCR with the National Death Index. Responses to the EQ-5D-3L questionnaire at 90–180 days post-stroke will be converted into a utility score using an algorithm developed in an Australian population [65].

Data from the study will be supplemented in the economic analysis models by applying estimates from the published literature on treatment effect, discharge destination and outcomes, as required. The economic evaluation will be reported according to the Consolidated Health Economic Evaluation Reporting Standards [66], and the findings may be used to model the potential benefits of FeSS implementation state-wide or Australia-wide.

Process evaluation

Successful nationwide implementation of the FeSS Protocols depends on the social and cultural context and behaviours of those delivering or receiving the intervention. Nurses and doctors acceptance and capacity to fully adhere to the Protocols is also central to maintaining intervention fidelity [67]. Hence, study outcomes (i.e. intervention success or failure) may be affected by factors related to the implementation or delivery of an intervention. Therefore, evaluation of the processes related to intervention delivery is important to provide insight into why interventions work or fail and how they can be improved.

A qualitative descriptive design will be used for the process evaluation. Frameworks for the design and reporting of the process evaluation of complex interventions developed by the United Kingdom Medical Research Council [68] and cluster randomised controlled trials [69] will inform the design, conduct and reporting of the process evaluation. At the conclusion of the trial, clinical champions, stroke unit/stroke service medical and nursing heads and bedside nurses implementing the FeSS Protocols will be approached by members of the research team requesting voluntary participation in semi-structured interviews and focus groups. Interviews and focus groups will examine the contributing organisational, contextual and structural factors that impacted successful/unsuccessful uptake of the intervention. Clinicians will be purposively sampled from high- and low-intensity external remote facilitation intervention hospitals further stratified by level of adherence (greater than or less than median; resulting in four strata) to the FeSS Protocols based on final trial results. We will sample a minimum of two hospitals from each stratum (n=8 hospitals) from which we will purposively sample one clinical champion, one medical head and one nursing head for interviews (n=3 interviews per hospital) and one focus group of bedside nurses from each hospital. Hence, we will undertake approximately 24 semi-structured interviews and eight focus groups, depending on saturation. Provision will be made for interviews and focus groups to be conducted virtually via videoconferencing or in person depending on the COVID-19 pandemic.

The focus group and interview questions will be designed using the Normalisation Process Theory [70]. The Normalisation Process Theory identifies and explains key mechanisms that promote and hinder the implementation, embedding and integration of complex interventions [70]. Two weeks prior to the focus groups and interviews, an information letter with details of the study including the procedure for consent will be provided to participants by the research team. Focus group and interview questions will be mainly open-ended and sessions will be conducted by an independent researcher member of the research team who has expertise in multi-method process evaluations of clinician practice change. Focus groups and interviews will be audio recorded, with the permission of participants, for ease of transcription. No identifiable information provided during interviews will be linked to individual participants with all identifiers removed before analysis. Voice recordings from the focus groups/interviews will be permanently deleted once a transcript of voice recordings is performed. All study materials will be disposed of in a confidential manner by shredding all focus groups/interviews transcripts and erasing all audiotapes and computer files.

Outcome measures

The primary outcome is a binary measure of defect-free care. Defect-free care [71] is defined as adherence to a composite measure of six monitoring and treatment elements of the FeSS Protocols (Table 8). We have chose

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